Fees & payment tracking
Record cash, bank slip, or mobile money payments in seconds. Real-time balances and automated clearance gates stop fee leakages before they start.
Built for primary, secondary & vocational schools
Run your school without theadmin chaos
Fees, grades, attendance, and parent communication — SqoolHQ brings it all into one fast platform, so your team spends less time on paperwork and more time teaching.
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Trusted by schools that need to:
Stop fee leakagesShip term reports in minutesKeep parents informedEverything in one place
Built around the work your team does every day
Every tool is role-scoped and designed for speed, from the bursar's counter to the teacher's mark sheet.
Report cards in minutes
Teachers enter marks in a fast grid; the system aggregates totals, averages, and ranks automatically. Compile term reports in minutes, not days.
Attendance, done daily
Mark class attendance in a tap and keep a reliable record for every student, every term — no paper registers to reconcile.
Parent updates
Parents get a simple read-only view of report cards and fee balances. No complex portal to navigate — just the information they need.
Role-based access
Admins, bursars, teachers, and parents each see exactly what they need — and nothing else. Tenant isolation is enforced on every query.
Fast and built for low bandwidth
Pages load quickly even on slow connections. Your data is isolated per school and every change is logged.
How it works
From setup to first report card — fast
01
Set up your school
Create your school, add classes and subjects, and invite your team — the guided setup takes minutes, not weeks.
02
Run daily operations
Collect fees, mark attendance, and enter grades with tools built for speed. Bursars receipt payments; teachers fill mark sheets.
03
Share results & reports
Finalize marks and generate class reports. Parents get updates and balances without juggling logins.
One platform, every role
Right access for every member of your team
School directors
Full visibility across finance and academics, staff assignments, and the bigger picture.
Bursars
Fast fee recording, receipting, balance ledgers, and exam clearance — with audit-locked records.
Teachers
Grade entry for assigned classes, daily attendance, and class rosters — scoped to what they teach.
Parents & students
Read-only tracking of report cards and fee balances, with updates delivered straight to them.
Security & Trust
Your data is private, protected, and audited
School data is sensitive — exam marks, fee records, medical information. SqoolHQ protects it with multiple layers of security.
Complete Data Isolation
Each school's data is stored separately. School A can never see School B's records — even though they're on the same platform.
Role-Based Access
Every staff member only sees what their role requires. The bursar sees fee records but not exam marks. Teachers see their class marks but not salary data.
Complete Audit Trail
Every change is recorded permanently: who changed it, when, what the old value was, and what the new value is. Nothing can be silently altered.
Common questions
Frequently asked questions
What kind of schools is this for?
Primary, secondary, and vocational. If you're running a school and dealing with fee tracking, grades, and keeping parents in the loop — that's who we built this for.
How does fee tracking work?
You record payments as they come in — cash, bank slip, mobile money, whatever your school accepts. Each student has a live balance. You can see who's paid, who hasn't, and print receipts. It's not a payment processor — it's a clean ledger that replaces the notebook the bursar keeps under the counter.
What about report cards?
Teachers enter marks in a grid, totals and rankings calculate automatically, and you generate report cards when you're done. No more manually adding up columns in Excel and hoping you didn't miss a cell.
Is there a free plan?
Yes. You can set up your school, add classes and subjects, use the gradebook and attendance, and invite a couple of team members — all for free. Upgrade when you're ready for the full feature set.
Simple pricing
Pricing that scales with your school
Start free while you set up. Upgrade when you're ready to run your whole school on SqoolHQ.
Starter
For schools getting organized
$0 / month
- Classes, subjects & students
- Gradebook with auto totals
- Attendance records
- Up to 2 team members
Most popular
School
For schools running everything on SqoolHQ
See pricing
- Everything in Starter
- Fees, receipts & balance ledgers
- Term reports & rankings
- Parent updates & unlimited staff
Ready to bring your school's admin into one place?
Set up your school in minutes. No credit card, no sales call — just a calmer, faster way to run things.